Privacy Notice

Rugby Free Secondary School is committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly.

This Privacy Notice explains how we collect, use and protect personal information when you visit or use our website.

1. Who we are

Rugby Free Secondary School is the data controller for personal information collected through this website. If you have any questions about how we use your personal information, please contact the school using the contact details provided on our website.

2. Information we may collect

  • When you use our website, we may collect information such as:
    Information you provide when completing an online form, making an enquiry or contacting the school.
  • Your name and contact details where you choose to provide them.
  • Information about how you use our website, including pages visited and general technical information.
  • Cookies and similar technologies used to operate and improve the website.

We do not routinely collect sensitive personal information through our website unless there is a specific and lawful reason for doing so.

3. How we use your information

We may use information collected through the website to:

  • Respond to enquiries and requests.
  • Provide information about the school, admissions, events and services.
  • Communicate with parents, carers, students and other members of the school
    community.
  • Monitor and improve the performance and accessibility of our website.
  • Maintain the security of our website and protect against misuse.
  • Meet our legal and regulatory obligations.

We will only use personal information where we have a lawful basis to do so under UK data protection law.

4. Cookies

Our website uses cookies and similar technologies. These may be used to ensure that the website functions correctly, remember preferences and, where applicable, understand how visitors use the website.

Where required, we will ask for your consent before placing non-essential cookies on your device.

You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the website.

For more information, please see our Cookie Policy.

5. Sharing your information

We may share personal information with trusted third parties where this is necessary to provide website services or fulfil our legal obligations.

For example, this may include website hosting providers, online form providers or other service providers acting on our behalf.

We will not sell your personal information to third parties.

Where a third party processes personal information on our behalf, we will ensure that appropriate contractual and security arrangements are in place.

6. How long we keep your information

We only keep personal information for as long as necessary for the purpose for which it was collected, or for as long as we are legally required to retain it.

Retention periods will depend on the type and purpose of the information.

7. Keeping your information secure

We take appropriate technical and organisational measures to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.

However, no transmission of information over the internet can be guaranteed to be completely secure.

8. Your rights

Under UK data protection law, you may have rights in relation to your personal information, including the right to:

  • Request access to information we hold about you.
  • Ask us to correct inaccurate or incomplete information.
  • Request that information is deleted in certain circumstances.
  • Object to certain uses of your information.
  • Request restriction of processing in certain circumstances.
  • Withdraw consent where we are relying on consent to process your information.

Further information about your rights can be found on the website of the Information Commissioner’s Office (ICO).

9. Links to other websites

Our website may contain links to other websites, including websites operated by external organisations.

This Privacy Notice does not apply to those websites. We recommend that you read the privacy notice of any external website you visit.

10. Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes to our website, legal requirements or how we process personal information.

Any changes will be published on this page.

Last updated: September 2026